Where is the display space located?
The Conference is being held on the second floor of the MountainLair. The majority of the conference will be held in the main Ballroom. All displays will be in a room adjoined to the ballroom. Conference attendees will be able to easily travel between the presentation room and the exhibitor room via the main hallway of the floor.
How much area do I have?
Each display should fit into a 10' area, give or take a bit for space around each display.
Can I get more space?
As there is a finite amount of space available for all exhibitors, we can not offer more space at this time. However, in the event there should be a cancellation, more space might become available. If you desire more than the allocated space, please check back with Frank LaFone no earlier than May 7th to see if any space has become available. Extra space will be allocated on a first come, first serve basis.
What is included in the booth space?
Each booth comes equipped with power and a broadband Internet connection, both wired and wireless.
Will the attendees be able to easily view my booth space?
The display area is adjoined to the presentation area. In fact, the whole ballroom has been partitioned into two spaces - presentation and exhibit display. To help facilitate traffic to the display area, all breaks with refreshments will be setup in the display area.
What days can I display?
Displays are set for 8:00am to 5:00pm Wednesday, May 17th and Thursday, May 18th.
When can I setup my display?
The building is opened at 8:00am and closes at 5:30pm each day that week. As such, there will be little time for setup on Wednesday morning before activities commence at 8:30am. We suggest exhibitors plan on arriving Tuesday afternoon for setup. Frank LaFone will be available to facilitate setup beginning at 1:30pm on Tuesday, May 16th. All displays must be finished no later than 5:00pm on Tuesday as the building closes at 5:30pm.
Will my display be safe overnight?
The building is closed to all outside traffic as of 5:30pm each night. The only people allowed in the building after those times are janitorial staff. However, the 2006 WV GIS Forums and Workshops and the West Virginia GIS Technical Center assume no liability for lost or stolen items! For maximum safety, you should plan on brining all computers, cell phones, projectors, or other such items back with you to the hotel room each night.
Will I be allowed to present at the conference?
We have not budgeted time for exhibitors or sponsors to give any sort of talk or presentation explicitly. However, we encourage any and all sponsors or exhibitors to submit an abstract for any regular session, if they like.
Where can I get more information if this FAQ does not cover my question?
The easiest thing to do is contact the Conference Coordinator, Frank LaFone via email (firstname.lastname@example.org) or phone at (304)293-5603 x4338.